CASE STUDY

Bulverde-Medicine-hucuai

About Bulverde Family Medicine

Bulverde Family Medicine of San Antonio, TX is a growing provider group of MDs, NPs, RNs, and care coordinators, all working together as a  team. Bulverde ensures their patients (mostly seniors) are receiving the most optimal and appropriate care as they transition from hospitals to skilled nursing to home health to being independent.

At a glance

Challenges

  • Managing a distributed caseload across multiple locations
  • Assuring patient needs and risks are carefully monitored
  • Challenge transitioning to a larger scale operation

Benefits

  • Hucu.ai easily organizes patient communication
  • Messages, forms, and patient information can be shared instantly 
  • All of a patient’s involved providers can easily stay on the same page
  • Users can get patient messages  “on the go” from any device without mixing with personal messages
Case Study: About Bulverde Family Medicine

Mandi Killian says:  

Hucu.ai has cut down  on 75% of the time  she spends communicating each day 

Challenges

Running a growing hospitalist/SNFist practice is challenging

Bulverde Family Medicine, Dr. Ethridge and his clinical team quickly realized that coordinating care for their growing number of transitioning patients across multiple organizations is an exponential problem. Especially in post acute care, patient needs require excellent communication within and across teams.

Coordinating with many healthcare providers involved in a patient's care is time consuming, inefficient and confusing

Successful practices have significant HIPAA compliant communication needs

Working with as many patients as Bulverde does, this communication chain can become too large to manage via traditional communication tools (SMS/text, email, fax, paper, in-person, etc.). In fact, many such tools are not HIPAA compliant, creating compliance risk. At one point, Dr. Ethridge was receiving 70 to 90 texts and 50 to 70 calls a day, including many that were redundant. This flood of communication could be avoided if all the right stakeholders for a given patient were in one place (at least virtually).

Solution

PATIENT-CENTERED MESSAGING

Hucu.ai offered them the ability to centralize all messages in the context of each patient and then allowing all other providers/staff to join in the patient-centered messaging. This is now resulting in teams’ efficiencies because now instead of sending or making 5 communication attempts with 5 different media, the entire team communicates in a patient centered channel.

MORE THAN JUST TEXTING

Bulverde team can communicate with teams across their own organization as well as the skilled nursing partners they work with. Teams can easily send/receive documents, images, and links while tagging collaborators for immediate notification.

AFFORDABLE

Bulverde Medicine had been looking for a better HIPAA compliant solution for some time and was already using one tool that has been very common in the industry. However, the solution had technology challenges and was not working well on the Android platform. Additionally, because it was priced on a per user license basis, it soon became very expensive and limiting. After trying multiple other HIPAA compliant solutions, they had yet to find one that worked as they wanted, and as importantly, fit within their budget. They finally approached Hucu.ai and were delighted with a simple pricing (per patient) structure that allowed them to grow and collaborate with as many partner locations and their staff as possible without always having to worry about user licenses.

See also  Loving Hands Hospice provides outstanding responsiveness using Hucu.ai to keep their team aligned

RESPONSIVE AND EASY TO WORK WITH

Bulverde tried other solutions, but found no one as responsive and easy to work with as the Hucu.ai team. Said Raina Ethridge, Practice Manager. “We are so grateful to have an actual working relationship with Hucu.ai and to feel like they truly care about our patients as much as we do.”

EASY TO IMPLEMENT

 

After a brief demo with the Hucu.ai team, they were able to implement the app across their entire team right away. Dr. Ethridge reports “if you are familiar with how to use technology, period, you can figure it out right away. I could use the main features of the app within a few minutes”. No IT support required!

Results

optimize

SAVED TIME

Better patient tracking saves so much time communicating that Care Coordinator Mandi Killian can work with significantly more patients. For Dr. Ethridge, tracking patients in Hucu.ai saves time as they are nicely organized by location and priority. Each patient has their own channel with all collaborators in one place.

streamline

TEAMS ON THE SAME PAGE

Through Hucu.ai's in app tagging feature, Dr. Ethridge is able to avoid hours of phone tags by just opening a specific patient's channel on the Hucu.ai app and instantly seeing what their condition is and what kind of care has been delivered specifically to them.